Service Rules - Amended As On 1-2-2018

Short Title and Commencement:

• It is expedient to regulate the recruitment and rules of service of all the employees.
• These rules shall be called as New Pattern International School Service Rules.
• These Service Rules shall come into effect to employees from the date of their employment (official joining date) and shall apply to all categories of employees i.e. Teaching and Non-teaching staff (full time) working in the school.
• In the case of persons appointed on honoraria, or on a part-time basis, or on contract, the applicability of these rules shall be subject to such special terms and conditions as may be decided by the Management from time to time.
• Service Rules are subject to alteration or revision if found necessary by the Management of the School. These rules shall form the part of the employment terms and conditions of all the employees.

Definition:

• New Pattern International School means Unaided Private School run by Al-Azad Educational and Welfare Trust.
• School – means the Schools run by the Management of Al-Azad Educational and Welfare Trust.
• Management – means the School Managing Committee.
• Trust – means the Management of Al-Azad Educational and Welfare Trust.
• School Core Committee – as given below.
• Establishment – means the establishment of the Schools run by the Trust.
• Employer – means the Management of New Pattern International School.
• Employee – means any member of teaching or non-teaching staff including Head of School who are on the Muster Roll of the School. It includes employees of Primary and Secondary Sections.
• Teaching Staff: Teachers means the trained Teachers who are having the professional certificate such as TTC, ECCE, Montessori, B.Ed., D.Ed., M.Ed., or any other relevant recognized qualifications and or teaching experience in relevant subjects for respective areas of teaching recognized by University, competent Board, recognized authorities..It will include Teachers teaching from Class I to class X. It will also include Physical Training Teachers, Music& Art Teachers, Sport coaches, Computer Teachers and Teachers associated with Extra Curricular Activities.
• Non-Teaching Staff: Non- Teaching Staff means the employees who are not connected directly with teaching.
• Head of School or Head – means the person by whatever name called In-charge of Academy and administrative duties and functions of the School and includes Principal.
• Manager/Director– means Trustee Correspondent or a person by whatever name called who is empowered to take decision and having power to execute the decision taken by the Management and a link between the Trust and School.
• CBSE – means Central Board of Secondary Education
• Enquiry Officer – means an officer appointed by the Management to conduct Domestic enquiry.

Application of Rules

• It will apply to all the employees i.e. Teaching and Non-Teaching Staffs who are on the muster roll of the School. The Management Committee may make rules providing for minimum qualification for recruitment (including its procedure) duties, pay, allowance, other benefits, post retrenchment, conditions of service of the employees.
• Every employee shall be governed by the Code of Conduct prescribed by the Management and any violation of any provision of such Code of Conduct concerned employees shall be liable for disciplinary action.

Disciplinary action against the employee shall be taken in accordance with the provision of these Rules.

THE SCHOOL MANAGING COMMITTEE (SMC)

The school managing committee governs and guides and decides broad policies related to school’s philosophy, programme and approach.
It is an officially constituted body approved by the Board of Trustees.

THE SCHOOL CORE COMMITTEE (SCC)

The school core committee governs and guides, decides and implements policies recommended or ratified by the managing committee and over sees day -to -day running of the school. It is an officially constituted body approved by the Board of Trustees. All role-holders are members of this committee.
SCC makes, modifies, recommends all policies related to school – in terms of micro and meso level operations.
This committee supervises the activity of the school for its smooth functioning. It works in accordance with the specific directions given by the Trust regarding all school policy matters. It acts as bridge between the Trust, Managing committee and the School.

Members for the school Core Committee

• The Principal
• The Vice Principal
• Academic/Teacher In-charge
• One member from teaching and Non-Teaching chosen by school managing committee.

ROLES AND RESPONSIBILITES OF THE SCHOOL CORE COMMITTEE:

• Supervises the activity of the school for its smooth functioning.
• Works in accordance with the specific directions given by the Trust regarding all school policy matters.
• Looks into the welfare of the staff of the school.
• Evolves both long-term and short-term programs for the improvement of the school.
• Makes the appointment of teaching and non-teaching staff.
• Takes stock of the academic program in progress of the school without jeopardizing the academic freedom.
• Guides to maintain Tone and Discipline in the School.
• Ensures that terms and conditions of service and other rules governing recognition / affiliation of the school are strictly adhered to.
• Ensures that the school gets furniture, science equipments, other teaching aids and Library books and requisite sports material in adequate quantity and on time.
• Exercises powers to take disciplinary action against staff.
• Empowers the Director, Heads of Primary and Secondary Schools for sanctioning leave to the staff and teachers.
• Ensures that no financial irregularity is committed and any irregular procedure with regards to admission / examination / promotion is adopted.
• Proposes to the Trust various fee structures and other annual charges and reviews the budget of the school presented by the Manager/Director for forwarding the same to the Society for approval.
• Guides and monitors all processes concerning affiliation / recognition.
• Develops and provides code of conduct for students and staff.
• Commits to resolving issues related to school.
• Maintains accounts of the school, school records, service books of teachers, and such other register as may be specified by the Trust / Board.
• Handles official correspondence relating to the school and furnish information required by the Authorities.
• Ensures that the fees are realized and appropriately accounted for.
• Makes purchases required for the school in accordance with the policies governing such purchases, enter all in stock registers and scrutinize the bills and make payments.
• Arranges and conducts regular School Managing Committee meetings and sends the minutes of the meeting to the board of trustees.
• Represents concerns of whole school, when necessary, to the Board of trustees.

New Pattern International School is having the following sections :

A. Primary:- Primary means the section from Std. I to V.
B. Secondary:- Secondary means the section from Std. VI to VIII

Classification of Employees as per role :

1. Teaching, Non-Teaching / Administrative, Service
2. Full time, part / half time as per requirement or domain they are attached to.
3. Visiting / Consultant/ Temporary category who are not on the school muster roll.
 

• Permanent : means an employee whose employment has been confirmed by the school core committee and given in writing by the authorized on behalf of the school core committee.
• Probationer : means an employee who is employed as probationer to fill up a vacancy but has not been confirmed in writing.
• Temporary / Contractual : – means an employee who is appointed for a specified period purely on temporary basis
• Visiting : means a faculty who visits for a fixed period of time during school hours to take specific number of classes for a honorarium.
• Part-time : means an employee who is employed on part –time basis.

• Each category has separate salary structure / fees / consolidated payment
• Norms are mentioned for deciding the salary structure as per their qualifications.
• Visiting faculty gets either consolidated amount per month or per session fees.
• On confirmation, the candidate moves to new salary scale.
• May salary (for teaching staff):
• In the first year of service, May vacation salary will be released only after completion of 11 months of service.
• Teachers who are taking work profile and timing based on their own needs will be only on consolidated basis if NPIS needs their services. They are eligible for mainstream appointment only if there is “vacancy”. Till then they are not eligible for any benefits.
• They are eligible for 6 days paid leave.
• However, they need to attend all relevant and specific events of school where they play an important role and workshops related to their subjects. They are eligible for 50% May vacation salary. If they miss work beyond 6 days, proportionate salary to be cut.
• Appraisal: Appraisal will be conducted once a year. If a candidate performs below expected level, then he/she will be given a chance to improve and then a second Appraisal will be conducted.
• Confirmations norms as per NPIS apply.
• Confirmation of the employee will be decided on fulfillment of requirements, the appraisal and subject to vacancy in the domain.

Qualification and Appointment :

a. Qualification of Teaching & Non-Teaching Staff

It will be prescribed by the School Core Committee from time to time.

b. Appointment

All appointments of all categories shall be made by SCC through a selection committee constituted by the school trust and in accordance with and upon such conditions as the managing committee may decide.
Recruitment policy has been worked out in detail.
All the employees including Teaching and Non-teaching Staff will be given Letter of Appointment. Appointment letter shall be for a specific period, which may be mutually extended on the agreed terms and conditions.

All the appointments except for temporary and part time ( as per categories) employees will be on probation for a period of 12 months and which may be extended/confirmed at the sole discretion of the SCC and final decision will be taken by Trust.
All the required documents such as:

a. Date of Birth
b. Address Proof
c. Attested Degree / Diploma Certificates.
d. Work experience certificates or letters.
e. Reference letters of the candidates' capability, if any

Have to be submitted to the school. All the Original Certificates will be returned after verifications. If all the required documents are not submitted within the stipulated time, the services will be liable to be terminated without assigning any reason.
In case, the information/documents furnished are not genuine or found to be incorrect, employee may be liable to be terminated without assigning any reason.

Provisional / Adhoc Appointment :

• If candidate joins without completing selection procedures (entrance test, demo lesson etc), or under observation for satisfactory delivery of services and competence, candidate is appointed on provisional / Adhoc basis for first three months.
• If found satisfactory, employment is regularized after that said period or final decision of regularization will made by Manager/Trust.
• For increment and confirmation, one or two years from the date of provisional appointment will be counted.
• No notice period for resignation / termination required during provisional appointment.

Contractual Appointment :

• Appointment made for the specific period / specific requirement is called as contractual appointment.
• Contractual employee will be liable for the TDS payments and other payments described in the GR.
• Contractual employee cannot be confirmed.
• Contract is to be renewed after the tenure is over if found satisfactory at the discretion of the management.
• Contractual employees are not eligible for the regular employees’ benefits and privileges.
• All internal transfers / shift in position/ location/timing/profile will be officially communicated and necessary salary / allowance implication will be worked out as per salary/appointment guidelines.

Super Annulated Appointment :

Anyone joining NPIS at an age of 58 or so will be on consultant / visiting role. The individual can work till 60 yrs of age or further depending on the requirement of the organization and the individual's competence and capabilities.
The role & compensation package and privileges depend on individual' competence and organizational requirement.

Scale of Pay, Allowances, Benefits including Retrenchment Benefits of the Employees :

• Scale of pay, allowances, annual increments and benefits including retrenchment benefits of the employees shall be recommended by School Core Committee and ratified by The AAEAWT Board from time-to-time.
• The eligible employees shall be entitled for:
  a. Employee’s Provident Fund Scheme – As per Provident Fund Act.
  Salary Structure : All staff receiving salary are liable for taxes ( professional / TDS) as per norms.
• At entry level : For full time teaching staff as per their domain, qualification, work experience Salary + 30% of base salary + Interim allowance as per domain and category + other allowance perks as per eligibility.
• 2nd Year of service: Regular annual increment 10% on salary component and all allowances (30% + Interim allowance as per domain and category + other allowance) to continue.
• 3rd year only for employees who are eligible for confirmation - Confirmation salary will be given as per the GR of 6th pay commission
• 3rd year for employees who are not eligible for confirmation will get regular 10% yearly increment of the salary component only.

Annual increment :

• For confirmed staff : The annual increment cycle for confirmed employees being July, will be applicable to the staff that have got confirmed 6 months before. If not they will get in this cycle of annual increment from the next academic year.
• The annual increment will be as per 6th pay commission i.e 3% . This increment will be given every year in the month of July. If an employee has joined in May / June, his or her increment in next cycle and not immediate July.
• If a confirmed employee has gone in the unpaid leave category of more than 8 days, then his/her increment will get postponed to one year, as per 6th pay norms.

Special Privileges :

Fee consideration / waiver for their children :

• Your joining date defines the benefits you will get.
• Fee waiver for staff children will be given only if they are part time/ full time as per level definition.
• This privilege is meant for up to two children only.
• If due to personal choice any staff takes a special time assignment, fee waiver will not be given.
• Visiting faculty and consultants are not eligible for this privilege.

This year, Board has reviewed the policy of annual fee waiver for staff children.
Staff who have taken admission for their child/children till academic year 2018-19will get 50 % annual fee waiver for those on probation or on confirmation or when confirmed as the case may be.

Staff who will take admission for their child from academic year 2018-19 – all will get 50 % waiver for annual fees.

Admission fees :

Everyone who is on probation or new joiner pays 100% onetime admission fees. 50% of this gets refunded after one year of continuous service at NPIS.
If the child is in school before the staff joins, then staff has to join only within one year of your child’s admission, then you get 50% of the admission fees refund after you complete 1 year service.

Tuition fees :

Once paid, cannot be refunded. Only further installment will have the applicable fee waiver.

2. Medical check up :

All new employees will submit a fitness certificate at the time of appointment.
After completing one year, all employees required to undergo medical check-up, every year by the Medical Officer appointed by the Management.
In case any employee is declared medically unfit by Medical Officer appointed by Management and if the Management is satisfied that the employee is incapable to discharge his/her duties, the Management can terminate services of such employee by giving him/her three months/two months (as applicable) notice and paying him/her all legal dues as prescribed in the Rules and Regulations of the school.

Medical Checkup for NPIS staff for those who have completed 1 year compulsory. Staff who have completed 1 year will pay certain amount of the total bill. It depends on the total bill amount, age of the employee etc. This amount will be decided by the core committee on yearly basis. Other NPIS staff too can avail of this facility and NPIS will coordinate with hospital for the check up. The amount will be deducted from salary. A consent letter to this effect should be signed.

3. Staff Training :

• The employee will be required to update knowledge and skills every year by attending in-service and out bound programs.
• These may be within or after school hours or on holidays.
• Employee will be required to travel outside Katihar, to attend training programs when necessary.
• When deputed from school for attending seminars, workshops, conferences, the employee will pay 50% cost of the training/ workshop / seminar.
• Local or outstation training travel, Boarding and Lodging will be paid by NPIS as applicable.
• In case of cancellation of participation (after all payments done) from staff side 3 days before the work shop staff to reimburse 50 % of the fees school has paid and look for substitute to fill the place. Last minute cancellation, staff to pay 100% amount the school has paid for.

4. Exchange programme :

For the NPIS staff who is participating in any Exchange programme: NPIS/AAEAWT may contribute up to Rs. 20,000 per candidate. The participant has to sign a one academic year bond (May -April). If violating this agreement, candidate to pay rupees 50,000 as penalty. Bond on stamp paper.

Contributory Provident Fund Pension Scheme :

• All employees including except those on visiting faculty / contractual /consultancy services will be required to become members of the Contributory Provident Fund Scheme as required under the employees' Provident fund and Miscellaneous Provisions Act 1952 or shall be eligible for pension and gratuity if adopted by the school.
• 12% of the Basic +D.A will be deducted for employee's contribution.
• 12% of the Basic +D.A will be added to your P.F. account from the Employer.
• Employees will be given a P.F. Account number so you can monitor your savings.
• Provisional and Temporary appointment / substitutes No P.F.
• For Non- Teaching staff provision of Employees’ State Insurance Corporation scheme in which 1.75% of Total Salary excluding PF will be deducted from employee's side and 4.75 % of Total Salary excluding PF will be deducted from Employer side.

Other privileges :

• Bank letters related to loan application etc. given to employees only after confirmation. (without any liabilities)
• Uniforms for Service staff except Saturday are compulsory. One set of the uniforms will be provided to them every year.
• Peons and Mashies are eligible for salary advance (up to 1 month salary) after completing 1 year of continuous service. They are given the advance once in two years. The advance should be recovered within one year.
• Work experience letter given to employees only if worked for a minimum period of one academic year.
• Reference letter from Principal, Manager given only if employees honors separation norms and complete all required formalities.

Probation and Confirmation of Services :

PROBATION :

• a. Except in case of a purely temporary vacancy or leave vacancy or for a specific post of temporary nature, every employee shall on initial appointment be on probation for a period of ONE YEAR from the date of his/her joining the duties. The period of probation may be extended by the Managing Committee by a further period of six months, based on the performance.
  Services of an employee may be terminated during probation period or extended period of probation by the Managing Committee by giving 1 month's notice for staff (teaching / non-teaching).
• b. If an employee desires to be relieved during the period of probation, it will be necessary for him/her to give one month notice in writing or one month salary unless and otherwise the Managing Committee permits relaxation under special circumstances.

CONFIRMATION :

• If the work and conduct of an employee during the period of probation are found to be satisfactory, he/she will become eligible for confirmation on the expiry of period of probation or the extended period of probation as the case may be, with effect from the date of expiry of the said period, provided he/she fulfils the other requisite conditions.
• Principal have to sign a confidential recommendation form for confirmation of the employee.This form is a confidential note forwarded by Principal, countersigned by Manager/Director. One copy goes into the Employee's personal file.
• The employee shall be informed of his confirmation in writing within 3 months of the completion of the Probation period.
• On confirmation, the employee is eligible for increment as per norms, and may be moved to the scale from consolidated salary as the case may be.
• Increments and confirmation salary structures are based on salary and not including the experience or other allowances.
• An Employee may be confirming before the date of probation completion by the decision of Trust after the getting feedback of employee by Manager /Director.
• An Employee performance at selection period will be outstanding they may be recruited as confirm directly by the decision of Trust/Manager/Director/SMC.
• If the confirmation is withheld due to any reason beyond probation, the employee is not eligible for the increment.

Eligibility for confirmation
Who can be confirmed :

a. Full time regular employees(full time defined by the level demands)
b. Eligibility only if trained( for teaching staff)
c. Eligibility if has relevant experience for admin staff.
d. Mashies/ Peons can be confirmed and get the benefits as per recommendations.
e. Confirmation only after going through the recommendations by Principal / Director.

Special ones :

• Shift from part time to full time- for confirmation 2 years of service in full time job (as the level demands).
• Shift to new post- confirmation after completing two years full time (or as per level) in any role. Increment given on that new post after completing one year from the time of transfer/appointment.
• If on consolidated from the beginning due to “no training but relevant experience” situation, then staff needs to complete relevant training for confirmation. The first years of service at NPIS can be counted for confirmation subject to satisfactory delivery of services.
• Leave of absence without pay may delay the confirmation.
• Salary structure starts from the base with allowances for work experience of same domain 1 year.

Who cannot be confirmed?

• Part time teachers (who have taken it as an option because of their convenience /the school has offered it as only possible and or available opening) cannot be confirmed. If an employee, from the beginning was a part time for school requirement, their eligibility for confirmation is after 2 yrs after they become full time.
• Shift from full time to part time will result in loss of the confirmation eligibility.
• If the school requires a full time staff but the staff prefers to take only part time for her / his convenience, appointment as consultant.
• Visiting faculty .

Leave

The staff salary should be released before 10th every month but it may be delayed up to 15th of month. Last working day of the month will be the last date to regularize the leave record. Any application coming after that date will not be considered and leave / salary may get deducted. To regularize it, the staff has to get Manager’s/Director’s signature and approval for that.

The categories of Leave are as follows :-

1. Privilege Leave (Earned Leave)
2. Casual Leave
3. Maternity Leave
4. Extra Ordinary Leave(crisis leave)

Leave cannot be treated as a matter of right.
Procedure and entitlement of leaves will be as follows :-

Leave will be calculated from May to April.

• Grant of Leave shall depend on the exigencies of the institution and shall be at the discretion of the Principal/Manager
• No leave will be granted during school retreat, camps of relevant classes, major school events, May orientation and April training.
• Staff retreat optional only for visiting faculty and consultants. If others miss it, salary deducted (irrespective of any reason). If staff misses the retreat, staff has to pay 100% of the stay cost, travel and lose 2 days CL .
• Except in un-avoidable circumstances application of leave shall be made in writing in advance a letter or phone message should reach the Principal/Manager on the day of absence. When a phone message is sent, it should be confirmed in writing by the subsequent day. Merely applying leave does not mean sanction until and unless it is sanctioned and signed by the sanctioning authority.
• Leave of absence without intimating to the office/concerned authorities may lead to salary deduction even if the employee has leave to his/her balance.
• Teaching staff will be entitled for 12 days casual leave.
• Full time regular staff as consultants on consolidated salary will get 6 days as casual leave.
• Half day casual leave may be taken. In case of any half day working, and one is absent on that particular day, one day casual leave will be counted.
• Visiting teachers are not eligible for any CL. If they miss a teaching day, they need to compensate with another teaching day. Or else, salary is deducted accordingly.
• For all faculties, working extra days/ hours due to workshop, concert practice, sports day practice, camps, retreats etc is part of their mandatory role. Hence this cannot be used as compensation for missed working days.
• For teaching staff maximum up to two CL allowed in the months of May, Diwali, and December Exceeding the 2 days will be considered as a loss of pay even in emergency.
• For non-teaching staff, CL maximum up to 2 days. 3 and above will be treated as PL.
• Non- Teaching + Admin staff will be entitled to leave as per following schedule :
  

  Year CL PL
  Year 1 12 After 6 months of job - 11 days
  Year 2 12 18 after completing one year
  Year 3 12 25 after completing 2 years
  

• Part-time non-teaching (Mashies, peons etc) are not eligible for PL. They will receive full salary for May salary + 10 days paid leave in May – 1 to 10th May, fixed.
• A maximum of 30 days can be accumulated. Only 20 days leave can be taken at a stretch. During school working days, maximum of 7 working days of PL can be granted.
• Longer PL granted only during vacation. – Diwali, Christmas and Summer
• PL cannot be clubbed with the Casual or Maternity Leave.
• First day and last day of the school compulsory for non-vacation staff too.
• Casual leave cannot be clubbed with the earned leave or compensatory off.
• If any leave is taken on Saturday and Monday, then Sunday will be counted as leave.
• First day and last day of vacation are compulsory to attend or else entire holiday/ vacation salary is deducted.
• A phone call or a message is required if you have taken an unexpected leave. If the leave is prolonged due to certain unavoidable circumstances and no information is given then there is a loss of pay or even a loss of job at the discretion of the management.
• Female employees will get maternity leave for 3 months with pay after confirmation. 3 months leave will have to be taken consecutively including holidays and vacations+ 1 more month in continuation can be taken which will be without pay.This leave will be sanctioned for staff members who require it for natural / adoptive parenthood.
• The above privilege is meant for up to two children only.
• Male employees will get 10 days paternity leave with pay after confirmation.
• In case of hospitalization of self or immediate family members seriously ill, or accident or death in the family, 10 days of crisis leave after confirmation will be sanctioned. This will be carried forward up to a maximum of 1 month (3 years accumulated). and it can not be en-cashed. Employee shall produce evidence documents for records when necessary. Cannot be combined with CL, PL, or maternity leave.
• Leave for exam before confirmation if minimum 7 days needed apply leave at least one month before exam (based on tentative dates). Or else apply leave norms.
• Trend to curb loss of pay If unpaid leave taken above 8 days in a year for teaching and non-teaching staff, increment and or confirmation to be postponed . Exceptional cases to be considered at Management discretion.
• Unpaid leave of 90 days maximum can be taken at one stretch. If it exceeds 90 days, the employee will have to resign and rejoin. This once in 5 years tenure.

Confirmation or Increment affected if leaves taken beyond sanctioned CL /PL

• Above 8 days to 15 days confirmation/ increments postponed for 6months.
• Above 15 days, every 7 days if exceeded confirmation / increment postponed for additional 3months.
• Maximum 1 year delay of confirmation / increment will be allowed. Then the case will be referred for review by the Core Committee Group.

COMPENSATORY OFF

• Official working on school holidays (only if worked full day and authorized before hand by the respective personnel) are counted for compensatory leave.
• Compensatory leave preferably be taken within 2 months or else the leave lapses. Exceptional cases to be treated on case to case basis
• Voluntary work on holidays is not eligible for compensatory off.
• No comp off to be given for any kind of retreat (for General staff). Retreat to be viewed as treat than another assignment as school arranges beautiful locale, great food, competent facilitators etc.
• Comp off to be given to any NPIS member who attends training on holidays (not vacation) for the school.

Vacation Pay

All the Teaching Staff will be entitled for Vacation Pay as per the guidelines issued by the Management.

Retirement Age

Retirement age for all the categories of employees including head of institution will be 58 years.
The managing committee may grant extension if the employee has no mental/physical disabilities and his or her services are beneficial to the institution.
The School Management shall have the right to retire an employee in case one is found physically or mentally disabled which renders him incapable to carry out his duties. However, such employee will be examined by the Medical Officer appointed by the Management and Management decision will be final and binding after perusal of the recommendation of Medical Officer.
Age of employee shall be determined on the basis of documentary evidence provided by the concerned employee. In case the records are inconclusive, the age of the employee shall be determined by the Medical Examination carried out by the Medical Officer appointed by the Management and the decision of the Management shall be final and binding.

Termination of Employment

Any Employee may be terminated from the services by the Management on the following grounds.

• Closure of the School
• Abolition or Reduction of Post
• Reduction in Manpower
• Physical and Mental disability to carry out the normal duties.
• Closure of course studies
• Fall in number of Pupils resulting in reduction of establishment.
• Reduction in number of class divisions due to reduction of number of students and division
• Misappropriation of school funds / accounts / violation of other kind

  If any information or documents furnished are found to be incorrect or not genuine, employee will be liable to be terminated.
  On misconduct of Employee – Termination will be done after holding domestic enquiry and on the basis of report of the Enquiry Officer.
  On violation of code of conduct, termination will be done after holding domestic enquiry and on the basis of report of the Enquiry Officer.
  The full and final settlement will be made within 7 days from the date of termination letter after adjusting any amount due from the concerned employee.
  

• Any other bona-fide reasons

Confirmed Employees

Services of the permanent employees may be terminated after giving 3 months notice in writing or an amount equal to 3 months salary in lieu of notice period. Such employees on termination shall be paid the following things.

Non-Confirmed Employees

The services of the probationers on or before expiry of probation period or the extended period can be terminated by giving one month’s notice period.
When ever any employee appointed for a specific period in any category employment will get terminated automatically from on the last day of the specified period unless the contract period is extended by the Management in writing. No employee can claim as a matter of right of employment after the expiry of the last working day.

Resignation

• If an employee, at any time after confirmation, intends to resign, he/she shall give 3 month's notice in writing or 3month's salary including all allowances to the Institution.
• Notice period is applicable only for working months (1 mth or 3 mths).
• Vacation cannot be included.
• This is applicable even for confirmed employees.
• Leave balance of all kinds cannot be counted for resignation period.
• Leave during notice period will be without pay. Notice period cannot be extended to suit the candidate's requirement.
• For candidates on probation, May salary will not be given, if resignation comes in April or May / June (immediately after vacation).
• Leave policy and resignation: any employee during the separation period would have to give the services for 3mths or 1mth tenure. Whereas if a leave is taken in this resignation period those many days add to the resignation period or the employee pays the dues for the extra whichever is applicable.
• The school holidays and weekends will not be counted in the resignation period except long vacations will not be considered.
• Relieving letter to be got from office after all formalities completed.
• If resigned from NPIS and the candidate rejoins, the candidate’s appointment as per norms.
• When a staff member resigns from work, she/ he has to fill up the staff releasing from and complete all the formalities before or on the last day of working. The I-Card, Library cards, books, equipments etc should be returned to their respective departments. There should be a 'No Due' statement from each department before you leave from the organization.
• Resignation after maternity leave will be accepted after three working months or should pay salary of maternity leave and resignation period salary in total.
• Staff who does not honor their commitment and leave school on false reasons to join other school may face holding back PF for six months , not give an experience certificate, and send a letter to the new employee or legal notice as the case may be.

Staff Re-Joining Policy

If any particular staff resigns for personal reason and rejoins school, the following is the policy:

• Staff worked at any level for one or more years, rejoins same level, one year probation.
• Staff worked at any level for one or more years, rejoins with domain change, one or two years for probation specially moving from earlier Pre-Primary to later Primary level.
• Staff worked at any level for two years, gets confirmed, but shifts domain, carries on the confirmation benefits but will get salary not as per confirmation but the opening salary of new domain. Two years to get confirmation salary scale.
• Management reserves the right to consider exceptional cases.

Recruitment/Filling of Vacancy and to Higher Grades

• It is the right of the Management to decide the manpower requirement and the qualifications of Teaching and Non-Teaching staff and all other categories from time-to-time thereof.
• Management is at discretion to decide whether vacancy is arisen and whether to fill such vacancy. There shall not be automatic replacement on cessation of employment of any employee for whatever reasons.
• If the vacancy raised by management then the steps involved:

  Application received either on mail or at office directly.
  Presentation along with demo class by candidates to the core committee along with principal and NPIS Team.
  Personal interview with core committee along with Principal/Manager.
  Vacancy criteria based on as per school requirement.

• The Management may re-organize or distribute the work amongst the remaining employees.
• The Head of the School shall submit the appraisal reports of all the employees to the Director after the completion of each session.
• SCC will examine appraisal reports of the employees and after perusal it may consider about termination, continuation, increment, etc. of the employees.

Appointments of the Head shall be by nominations/fresh appointment by the Management at their sole discretion and not necessarily by promotion.

Maintenance of Records

School shall maintain proper records for all Teaching and Non-Teaching staff. School shall also maintain the Leave Records, etc. of all the staffs.
 

Working Days and Working Hours

• Working days and holidays will be as per “New Pattern International School” calendar.
• The working hours/ days will be such as may be specified from time to time by the SCC.
• The working hours may be different for Teaching and Non-teaching staff as may be specified by the committee.
• The working days will not be less than those specified in the rules in force. (245 days per annum)
• Other employees as falling in the category of non-vacation staff, including the administrative staff, library staff, counselor, house keeper, store manager, lab in-charge, day care in-charge and service staff( full time) will attend school during the vacation according to office timings which suit the requirements of the school. This category will have to join duty one week prior to whole staff / report before new academic session.
• As and when required, an employee may be assigned any special duty even if it to be done beyond the working hours in the interests of the school.
• An employee is also required to conduct and organize co-curricular programs and perform duties beyond normal working hours / or work profile.

Holidays and Vacations

It shall be decided by the SCC and shall be notified from time to time.

a.Teaching Staff:

There will be three vacations; Diwali, Christmas and Summer and the same will be declared by the Principal at the beginning of the vacation.
Principal may call any teaching staff during the vacation for some work.
However, there will be no vacation for the Librarian and Computer Teachers.

b. Non-Teaching Staff :

There will be no vacation for the non-teaching staff which includes Computer Teachers and Librarian.
Computer teachers will be part of the maintenance of IT department . They will have to stay back 2 days after every vacation begins, to be able to take care of the maintenance of the computers and handing over the lab. In case of regular maintenance work not being carried out then they may have to extend above period

Attendance of Employees :

• Every employee is expected to reach the school punctually and flash the I-D card / use bio metrics at the attendance machine /sign.at teacher’s /staff attendance on arrival and also at the time of departure.
• Late coming beyond 8.30 a.m. more than three times in a month will invite cut in half day leave/salary as per norms.
• Only once in a month, you are allowed to go 45 minutes early with prior permission by principal.
• An employee who has not flashed at the attendance machine/ did not sign at teacher’s or staff attendance register as mentioned above is liable to be considered as absent from duty for that date(s ). Failure will lead to leave / Deduction from Salary.
• If employee needs to go early -before school closing half day leave has to be applied.
• An application to be submitted to Principal/Manager if coming late or going early due to school work only.
• Visiting faculty will have bio metrics to flash for attendance. They will also sign a separate muster to mark their attendance. Failure to sign the muster will lead to salary deduction.

1. Absence from the Place of Work

If any employee is found to be absent during the working hour without prior permission and proper reason, shall be liable to be absent without leave for the period of absence. Such employee shall also be liable to disciplinary action.

2. School Occasions

All the Teaching Staff shall remain present on the open day and other activities such as Sports, Annual Functions, Examination, etc. except under the exceptional circumstances wherein prior permission has been taken from the Principal.
It is compulsory for all the teaching and non-teaching staff to attend whenever assigned the outside duty, such as Picnic, Campaign, Seminars, Extra Curricular Activities, Competition, Sports, etc. and refusal to attend the same shall amount to misconduct of disobedience of the instruction and shall be liable for disciplinary action.

Representations

• Representation to the SCC, or Manager/Director may be made only through the principal in case of teachers / other employees.
• The principal may submit her / his representation to the Board / representative of the society through Manager/Director of the school.

Private and other Tuitions

• No staff member shall undertake tuition of NPIS Students. . However fine arts teachers may impart art education through their “guru shishya parampara” only with prior permission in writing from the Principal/Manager/Director. Sports teachers too can take up special coaching sessions for individual children / groups with prior permission in writing from the Principal/Manager/Director.
• Group tuitions in the school shall not be allowed.